Legal Secretary Position Available
Stone Bridge Personnel is seeking a qualified Legal Secretary for our client in Tyler, Tx.
Position Overview
We are looking for an experienced Legal Secretary who will provide comprehensive administrative and legal support to our City Prosecutor, City Clerk, and legal team. The ideal candidate will be highly organized, tech-savvy, and committed to delivering exceptional customer service to both internal staff and the public.
Key Responsibilities
Legal Support & Document Management
Assist with creation, review, and submission of ordinances, resolutions, policies, contracts, forms, and other legal documents
Support the City Prosecutor with correspondence, email management, docket management, and plea offer processes
Gather discovery materials, maintain prosecution files, and draft motions and court documents
Conduct legal research using online databases (LexisNexis, Westlaw)
Support e-filing of legal documents with courts and regulatory bodies
Manage e-signature processes using platforms like DocuSign and Adobe Sign
Administrative & Customer Service
Answer and route external and internal inquiries professionally
Provide quality customer service for record information requests
Assist with records maintenance, research, and respond to public inquiries
Handle open records requests and publications
Schedule, track, and notify attorneys of critical deadlines for depositions, mediations, and hearings
Coordinate appointments, meetings, and travel arrangements
City Operations Support
Assist City Clerk with ticketing systems, agenda posting, and city document filing
Support administration of City Board/Commission processes
Manage digital filing and organization using document management systems
Participate in legal project management and document automation initiatives (SharePoint, Automation tools)
Technology & Office Management
Utilize digital calendars and case tracking systems
Troubleshoot software and equipment issues
Handle routine office tasks including typing, filing, photocopying, and mail distribution
Maintain organized filing systems and records
Required Qualifications
Essential Skills
Excellent written and oral communication abilities
Strong organizational skills and attention to detail
Proficiency with legal research databases
Experience with e-filing systems and court procedures
Familiarity with e-signature platforms
Competency in Microsoft Office Suite and document management systems
Personal Attributes
Flexibility and adaptability to changing office priorities and methods
Professional demeanor with strong customer service orientation
Ability to maintain confidentiality and handle sensitive information
Open and inviting attitude that encourages public engagement
Strong problem-solving skills and initiative
Preferred Experience
Previous experience as a legal secretary or in a municipal/government setting
Knowledge of prosecution procedures and court operations
Experience with SharePoint and automation tools
Familiarity with municipal ordinances, resolutions, and legal processes
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