Administrative Assistant

Position Overview

Stone Bridge Personnel is seeking an experienced detail-oriented Administrative Assistant to provide administrative support to our client located in Tyler, Tx. This position plays a vital role in ensuring the efficient operation of municipal government processes, public records management, and meeting coordination.

Key Responsibilities

• Assist with creating, printing, and posting agendas
• Set up for meetings; attend and record all information at meetings
• Scan, index, and file resolutions, proclamations, deeds, easements, and council items
• Update the company website and web calendar
• Process open records requests within the time-period mandated by the Texas Public Information Act by coordinating with appropriate internal departments
• Assist with specific programs
• Process contracts and perform research
• Assist with presentations and internal training on office processed
• Receive advertisements, process publications, and submit invoices to various departments
• Assist with municipal election coordination and ensure compliance with Texas Local Government Laws, Texas Election Code, and other election rules
• Manage candidates’ filing of required reports and other election documents
• Assist with TABC applications
• Answer phones e

Qualifications

• Three (3) years of general clerical/administrative experience
• Texas Class C driver’s license
• Ability to obtain a State of Texas Notary Public Commission within six (6) months of hire

Skills Required

• Strong attention to detail and organizational skills
• Proficiency in records management and filing systems
• Excellent written and verbal communication
• Ability to work independently and as part of a team
• Computer literacy including website management
• Knowledge of or ability to learn municipal government procedures

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